Is there anyway of identifying which file or folder in the binder has been allocated to which collection?
I have a list of collections I am using as my Journal paper chapter headings. The material in the binder is based on a scapple style connection diagram and then converted and brought into scrivener. I then decided on the order I would like to put the material in while attempting to maintain all the links and hierarchies, by sequentially allocating them to five or six different collections which I am using as chapter headings. I just want to know that I have things that needed to be covered, and where there is duplication/repetition (which is sometimes necessary to revisit topics and points).
In zotero you can just press the control key while selecting any particular entry and it highlights which collection(s) the item appears in - very very useful. I wondered if there was something similar, or if a useful field or tag could be generated somehow when the file or folder is but into a collection in scrivener.
I’m sure there are better ways of doing what I’m doing, and happy to hear from anyone with suggestions, but for the moment that’s where I’m at and I’m up against a deadline!
Many thanks in advance
Jon
I have a similar need. One workaround is to use custom metadata tags. Then the outline view of the binder will show these tags that could indicate your chapters, etc. Unfortunately, these tags have to be added to each document or folder individually, so the process is laborious in a large project.
[EDIT: after writing this, I realised you’re probably using the release version of Window. The features I describe below are definitely in the Beta (and Mac) versions, and I can remember some of them being in previous versions, but I can’t say for certain. The HUD is definitely there, though…]
Without knowing the details, it sounds like the sort of thing that Keywords (tags) are useful for.
All you’d have to do is create the keywords (C1, C2, C3 etc…) then allocate them as you go along. Each keyword has a colour allocated, and you can arrange for those colours to be shown in the Outline and on Index Cards, so there’s a visual reminder in bulk in those views.
There are a couple of useful features in the Keyboard Hub as well: if you right click on a Keyword in the HUD, you can allocate it a selection of documents in one go. Secondly you can click on the magnifying glass and create a search on that keyword (either purely as a keyword, or a match within the text, or both), which you can then turn into a smart collection.
This means you identify the growing chapters by focusing on the collections, but still have visual overview of what’s going where in the standard binder (in outline or index card views).
Does that help?
I agree with Brookter. After writing my reply, I realized that you are on Windows and I am on Mac, but it sounds like he figured out what needs to be done. Also, I was completely wrong about having to apply metadata to each binder item manually. Keywords are definitely the solution. You can select parts of the binder or collections and apply the keyword by dragging it onto them, which is very fast.