I have to import long texts from Word and would like to do it with the least steps necessary. The Word texts have lots of footnotes.
This is what I did:
But what happens is that Optima 12 is applied to both main body and footnotes. How can I do this better?
Hmmmm…don’t know if this is faster, but it preserves the footnote size the way you want it:
Set up your font preferences either in Scrivener>Preferences>Formatting (global settings for all new projects) or in Project>Text Preferences… for project-specific formatting. Set your footnote font and size to whatever you want it, as well as setting up your main body text formatting.
Copy/paste your stuff from Word.
Select all your just-created documents and choose Documents>Convert>Formatting to Default Text Style.
Convert your inspector footnotes to inline footnotes. They should have the proper size now.
Thanks for the quick reply, but unfortunately it doesn’t want to do it. (One thing up front so I don’t mix things up: document refers to any file or folder in the binder, right?)
When I follow your steps, the inspector footnotes (and after conversion also the inline footnotes) stay in Calibri 10 (from the Word file).
If I convert to inline footnotes first and then change the formatting, then the footnotes end up being Optima size 12.
While playing around with this, I noticed a few more things that confuse me.
Presets. I don’t really understand them. In Scrivener preferences, if I click on different presets, the text example in the box changes but the settings below don’t. Aren’t presets for setting up a few complete formatting varieties that can then be applied to various parts of the document? And if I click on “sub-heading” and then back to “body”, then all of a sudden the example text stays bold although it wasn’t before.
I have “Use for inspector footnotes too” ticked. Is that correct?
Line spacing. My line spacing is set to 1.2. But then today I launched Scrivener and all files were in 1.1, but they didn’t look any different! And when I clicked there and back between 1.1 and 1.2, nothing changed. So I chose 1.5 and then 1.0 and then again 1.1 and 1.2, and then the line spacing did change between the two and continues to do so until I go to the next file where the same thing happens.
Sorry about asking these epic questions. I appreciate your help a lot!
It’s just that generally I’m starting to get into Scrivener, but some little details simply don’t want to make sense to me. But I’m sure I can get my head around it.
Ahahahahaha! Now that I have slept (yay, it’s December!), I have figured it out. At least, I’ve figured out a way to get what you want; I don’t know if it’s the most elegant way.
The first three steps are the same as before.
Set up your font preferences either in Scrivener>Preferences>Formatting (global settings for all new projects) or in Project>Text Preferences… for project-specific formatting. Set your footnote font and size to whatever you want it, as well as setting up your main body text formatting.
Copy/paste your stuff from Word.
Select all your just-created documents and choose Documents>Convert>Formatting to Default Text Style.
Select all your inspector comments (you can view all the documents selected in step 3 as a Scrivenings session and thus select all the inspector footnotes in one go), right click and choose “convert to default formatting.”
Convert your inspector footnotes to inline footnotes. They should have the proper size now and the proper font.
Incidentally, you can also save your Word files as .rtf and import them that way, just make sure your Preference settings in Import & Export are set to leave the footnotes as inspector comments and not change them to inline. Not sure if that’s faster for you or not. You’ll still have to fix the formatting as with the other method.
Going back a bit to your other questions…
HOWEVER, all that said, the Formatting preference pane isn’t where you create the presets, it’s where you set the default style for body text generally. When you call them up the presets here, you’re setting the main text style to be whatever that preset is–so, for example, if you chose the “sub-heading” preset, all your new documents would have that style by default. Probably not what you want. (Edit: In fact, I realize now this is what happened to you re: your post in another thread where you’d gotten the “preserve formatting” box showing up in new documents. I’m going to assume when you were playing here you selected a preset such as the Essay Block Quote that preserves formatting, and this then became part of your default text style. To remove it, select some text otherwise styled properly in your editor and then open the preference pane and click “use current.”)
To set presets, just set up some text the way you want it in the regular editor, select it, and then go to Format>Formatting>New Preset from Selection. You can also Redefine Preset from Selection and delete presets here.
1.a) If you want to use the same font face and font size for inspector footnotes and inline footnotes, check the box. Otherwise, the setting only applies to inline footnotes, and I believe footnote comments default to Optima 10pt.
Oh such a quick and detailed reply, thanks!
Unfortunately (not really) I’m leaving for an extended weekend at Kakadu national park during rain season (oh yeah!), so I’m not able to check this out properly. But I’ll give it a go all refreshed next week.
Cheers! I’m off to enjoy a Christmas mango…
So, all checked out properly.
Pasting footnotes from Word is now really quick. Thanks!
I think I’m starting to understand presets. And you are probably right, that must’ve been how I messed up my body preset. I’m not looking forward to it, but I’ll have to get into presets some more. I’m handing in my thesis in 2 months and all headers and footers and quotes and various levels of chapter headings will have to be formatted accordingly. Not looking forward to it.
I was changing the line spacing above Scrivener’s main text window. And I think it stores the settings fine, but the behaviour (as described above) seems a bit inconsistent. But maybe I just don’t understand it yet.